Frequently asked questions
Q: Who do you typically work with?
We support associations, corporations, and mission-driven organizations that need an experienced partner to plan and execute meetings with a lot of moving parts.
Q: What size meetings and events do you support?
We support approximately 300 meetings each year, ranging from small executive gatherings to large conferences. While we work with groups from 100 to 10,000 attendees, our core expertise is in programs with approximately 300 to 4,000 attendees.
Q: What makes CPG different?
We act as an extension of your team. We are a boutique firm by design, which means that our clients get senior attention, accountability, and a team that can flex quickly with scope.
Q: Where do you support programs?
Wherever your meeting takes you. We support programs throughout the United States and internationally, based on client needs.
Q: What does site selection include?
We source and shortlist venues, manage RFPs, compare options, and support negotiation through contracting.
Q: What do you need to start a venue search?
We begin with preferred dates or date ranges, destination preferences, budget parameters, room block and meeting space needs, and the priorities that matter most to your program.
Q: What does meeting management include?
We support meetings and events from pre-planning through onsite execution and post-event follow-up, based on scope of work. Our focus is on planning, logistics, coordination, and execution. Items such as speaker recruitment, sponsor and exhibitor sales, and marketing typically remain with the client or their designated partners.
Q: Why should I consider hiring Cypress Planning Group instead of managing programs entirely in-house?
A: Some programs require more time, coordination, and specialized expertise than an internal team can reasonably absorb. Cypress Planning Group provides end-to-end support, from early planning and venue sourcing through logistics, onsite execution, and post-event evaluation. When you partner with Cypress Planning Group, you gain a trusted team that brings both strategic insight and hands-on operational excellence.
Q: Can CPG support only part of our meeting or event?
A: Yes. We can provide site selection, meeting management, or targeted support for specific parts of a program, depending on what your internal team needs.